HR & Recruitment Services

Data protection and compliance expertise for HR functions and the recruitment sector

Human resources and recruitment activities are among the most data-intensive functions in any organisation. From the moment a candidate submits an application through to onboarding, employment and eventual offboarding, personal data — including sensitive information such as health records, equality monitoring data, references and disciplinary records — is collected, shared and retained at every stage. The GDPR places significant obligations on how this data is managed, and getting it wrong can result in regulatory action, reputational damage and loss of trust from both employees and candidates.

Fort Privacy works with HR teams, Recruitment Agencies and in-house talent functions to ensure that people’s data is handled compliantly throughout the entire employee and candidate lifecycle. We bring practical expertise in the specific data protection challenges that arise in recruitment, employee relations, performance management, workplace monitoring and international hiring — helping organisations balance their legitimate business needs with compliance requirements.

Our HR & Recruitment Services include

• Outsourced DPO/AI Officer for Recruitment Agencies
• Compliance programmes for HR departments covering the full employee lifecycle from recruitment to offboarding
• Recruitment data management including candidate consent, retention of CVs and applications, and lawful basis for processing
• Recruitment and Employee notices, internal data protection statements and transparency communications
• Workplace monitoring policies covering email, internet, CCTV, GPS tracking and device management
• Data Protection Impact Assessments for HR systems, applicant tracking systems (ATS) and workforce analytics platforms
• AI governance and Fundamental Rights Impact Assessments for AI-enabled recruitment tools including interview recording, CV screening, automated shortlisting and candidate assessment platforms
• Supplier due diligence for HR technology providers, payroll processors and occupational health services
• Employee data subject access requests — process design, redaction protocols and complex DSAR management
• Cross-border employee data transfers for multinational organisations including intra-group data sharing arrangements
• HR team training on data protection responsibilities in recruitment, employee relations, disciplinary processes and whistleblowing